Business Owners Toolbox Blog Discussions and articles to help the small business owner solve the challenges they face as they grow their business.

March 14, 2017

How to Prepare for the Next Downturn

Times are good, aren’t they? Will they stay good forever? Of course not.

Back in the last downturn, what do you wish you had done to prepare for future tough years? The time to prepare for hard times is during good times. That’s now.

You don’t want to hunker down and miss out on opportunities now for fear of what may lie ahead. So how can you take advantage of profit and growth opportunities now while taking prudent steps for later safety?

  • Control your costs. This is not sexy, but it’s the single most important step. And it’s the opposite of what many business owners do. When cash is rolling in, they go on a spending spree.
  • Run a lean operation. Don’t get lax with routine expenditures. Weed out people who aren’t doing the job you need done. Stay on top of scheduling, and don’t have more on hand than you need for each part of the day or week.
  • Hire top quality people; train them well. Build a growth team, and nurture their loyalty. A strong, loyal growth team will also be a “get through tough times” team.
  • Build habits of productivity and profitability during good times, so they will carry over into tough times. Make sure your incentives require and reward productive, profitable operation.
  • Raise your prices. Don’t lag behind your competition.
  • Keep your customers happy and loyal by performing impeccably, and handling mistakes completely and openly.
  • Make sure everything you sell is profitable. Make sure your systems can tell you what is most and least profitable. Weed out unprofitable products or services that drag down your margin.
  • Build up business savings, made possible by raising prices, controlling costs and boosting profits.
  • Stay on top of opportunities. Innovate in your products, services, marketing, and operations. Don’t get trapped behind the innovation curve by sticking with lower margin offerings.
  • Seek counter-cyclical business niches. What do you sell that will stay strong through a downturn?
  • Grow into profitable niches, so that you have a stronger basis for profitable operation during a downturn. Don’t be caught trying to sustain an unprofitable operation when a downturn hits.

Surprise!  Your preparation for a down cycle looks very similar to growing during good times.

Want a set of questions to help you discover how to make these things happen in your business? Just ask me and I’ll email it to you.

April 9, 2014

Poverty Gulch

How to stay out of POVERTY GULCH

“I’m so busy on my big lucrative project that I have no time to market!” Then the project comes to an end. Now you have plenty of time to market. But you’ve been out of the flow so long that it takes awhile to fill your pipeline. You’re in Poverty Gulch.

boom and bust cycleYou have just gone from having a big project, where you are very busy, but fat and happy, to having no work at all. Since you were so busy–and making so much money–you did no marketing. When the project ends, your workload falls way off. You have to hustle for work until you get another big project. Then you once again forget about marketing.

This is a very common occurrence for entrepreneurs. It’s called the “boom and bust” cycle. What can you do about this? How can you keep a level of business development going even when you are focused on a large project, so that when it ends, it doesn’t take you so long to get back up to speed?

It is a matter of attitude and setting boundaries with your client. Are you the head of a business? If so, you must allocate time for all aspects of running your business, including marketing.

The biggest barrier to this is not the demands of your client. It’s your own preference to just keep working rather than face the uncertainty of drumming up more business. Admit that to yourself.

no povertyMany entrepreneurs much prefer doing client work than marketing for new work. For them, having one big lucrative client is the ideal–especially if the money is good. It’s a risky strategy, though.

Two options:

1. Set a limit: No single client absorb be more than 15%, or 30%, or 50%, of your work time. Choose your own number.

2. Make clear to your big client what your maximum weekly or monthly billable hours for them will be. Then stick to it. You don’t want to be their contract employee.

 

 

November 12, 2012

New Entrepreneurs’ Biggest Mistakes

Filed under: Entrepreneurship — Tags: , , , — Mike Van Horn @ 3:20 pm

Asked on MosaicHub by IcanNY

I see several big mistakes by entrepreneurs that can cut either way. Or even three ways:

1. Spending money before it is absolutely necessary–especially on overhead.
Or, on the other side . . . Failing to go all in, not spending as much as you need when the window of opportunity opens wide.

2. Plunging ahead too quickly before you are ready. Going to market with beta.
Or . . . Hesitating, waiting too long, so that others pass you by. Striving for perfection instead of good enough.
Or . . . Beating a dead horse. Sticking with something long after you should have written it off and moved on.

3. Being the Lone Ranger. Taking too much on yourself, thinking you’re the smartest, and that you know all the answers.
Or . . . Being indecisive. Listening to too many voices and viewpoints, trying to satisfy everybody.

4. Micromanager. Hiring good people but always looking over their shoulder, telling them how to do their job.
Or . . . Laissez faire. Hiring good people then turning them loose, giving too little guidance and feedback.
Or . . . Switching back and forth between these two. That REALLY drives your people crazy!

We all do these things. I’ve probably made every one of these mistakes! You can recover.

In my book, How to Grow Your Business without Driving Yourself Crazy, I show how to avoid these errors, and how to recover once you commit them.

 

November 5, 2012

Do you have what it takes to be an entrepreneur?

Filed under: Entrepreneurship — Tags: , , , — Mike Van Horn @ 3:35 pm

From LinkedIn question by Ayoola Stephen Efunkoya: “Do we all have what it takes to be entrepreneurs?”

It doesn’t matter if everyone has what it takes to be entrepreneurial. Enough do. Let them create jobs for the rest.

Do YOU have what it takes? That’s all that matters to you. Sounds like you already have several qualities needed by entrepreneurs. Here are the basic qualities. How would you rate yourself?

Profit drive. Do you have a strong drive to make a profit from your entrepreneurial efforts, in addition to serving others and getting satisfaction and pleasure?entrepreneurial vision

Market sense. Secondly, do you have a good sense of what you could sell that people would pay for–and pay enough so that you can make a profit and provide yourself with a good living?

Organizer. Third, are you good at organizing resources–ideas, capital, people, equipment, vendors–needed to build and manage an efficient and productive endeavor?

Visionary. Fourth, do you have a vision of how all this could unfold, and where you could take it? It’s okay to start out with a fuzzy vision–most of us do.

Risk taker. Fifth, are you willing to take a big risk, and go for it even when it’s all very uncertain?

Planner. Finally, can you pull all this together in a plan that you can follow and that others can understand?

If you can do these things, you can be an entrepreneur. You don’t have to be at 100% with all these; we all start out small and inadequate. But we go ahead anyway–because we WANT it.

Or maybe because we are forced into it, and have no option. Necessity is the mother of entrepreneurship!

One other thing. Not all entrepreneurs go into business. You can be entrepreneurial in a non-profit, in an educational or scientific or artistic organization, in an NGO. You can even be entrepreneurial working in a large corporation, if you pick your place carefully.

 

 

August 20, 2012

How to Avoid a Get-Rich-Quick Mentality

Q. That desire to get rich quick is the bane of small business growth. I want my business to grow gradually and steadily. Asked on Hightable.com by Mbanude Izuchukwu.

A. This is an excellent question, because so many entrepreneurs fail to take your attitude.

I think the best way to do this is to surround yourself with a small group of  savvy business owners to act as an informal group of advisers. Here’s how to do this:

My business is leading such groups here in California. My groups–with no more than ten members–meet each month. You explain to them your business, your plans and goals, and your strategies, and they help in several ways:

— You present your plans to them. Doing this forces you to create plans that make sense, and that aren’t too ambitious.

— By having to explain your goals and strategies to them, they can keep you from making expensive mistakes. Sometimes you are being too bold, as you are concerned about. But sometimes you are being too timid, and you need to think bigger. And they will tell you either way.

— You help them with their problems in turn, and you learn just as much doing that.

— They serve as role models for you. You learn a lot by seeing how they solve their problems.

— If you think your problems are unique with you, they are much harder to overcome. But when you see that many others have dealt with the same problems, they don’t seem as overwhelming.

How do you find or build such a group? I would start with local business organizations, and look for those who have growing businesses, who seem savvy, who are willing to learn from others, and who aren’t competitors. The more diverse kinds of businesses you have, the better. The people must be trustworthy to keep confidential whatever is discussed in the meetings.

A group like this is a very powerful tool for growth, and for avoiding bad mistakes.

June 25, 2012

Are You Cut Out to Be an Entrepreneur?

Do you have what it takes to succeed in business? Some people think it takes special skills to be a successful entrepreneur. I think it’s a myth. If you question your own entrepreneurial credentials, take a look at some of the people I’ve worked with—from solopreneurs to 50 or more employees:

  • Two art majors started making hand-printed greeting cards for friends. Now they own a print shop with a bunch of employees. They’ve printed my books.
  • A woman was making pear condiments in her kitchen. Soon she was selling pallets of her specialty foods to Costco from her warehouse. I have a photo of her driving her forklift.
  • A woman in IT had gluten intolerance, started baking things for herself. She now has a bakery, several retail outlets including a new one in the San Francisco Ferry Building, sells online, and has 30+ employees. She still doesn’t understand her P&L.
  • A Japanese immigrant worked as a busser in a restaurant, and saved his money. The restaurant went bust, he bought it for a pittance. Twenty years later, he has one of the best restaurants in the Bay Area, and has had a Michelin star.
  • A woman took over her husband’s bookstore when he died of a heart attack. She didn’t really enjoy the business, but she trained somebody else to run it for her, and she actually hired two more people.
  • A Hispanic guy got hurt on his construction job, and went on disability. While he was waiting for some job retraining, he started doing gardening for neighbors. He was chastised by the state for accepting money while on state aid. He now has three trucks and two gardening crews working for him.
  • A woman got fired from her sewing job, took a couple of favorite customers and did sewing for them. She now has a sewing workroom with ten employees. She recently bought out her former boss.
  • A banker took his early-retirement buyout and started a yoga studio, and he just loves doing that.
  • My wife BJ, the least entrepreneurial person I know, left her job when she got passed over for a promotion. She scanned the want ads for a new job for about six months, until she had so many HR consulting clients she had no time for that. Ten years later she keeps her schedule full without any marketing, just by referrals.

None of these people would have scored high on anybody’s entrepreneur test beforehand. But they’ve all done well. It may be true that not everyone is cut out to be an entrepreneur, but I challenge you to point ’em out ahead of time.

Are you one of these “accidental entrepreneurs?” Your issue is, once you are up and going, how can you make the best of it? Not just to survive in business, but to thrive, and get where you want to go.

What It Takes to Succeed

For these folks to succeed as entrepreneurs and take their business where they wanted it to go, they had to master a handful of basic lessons. Here’s what they have told me. My guess is, these apply to you as well:

Find your natural gift and build your business around it. Not only what business you are in, but what you do in the business. These folks learned to succeed by doing what they were best at—design, product selection and merchandising, working with customers, spotting and negotiating deals, whatever—and handing off all the rest.

Insist on making a profit. Know what things cost, and how profitable each sale is. Don’t spend money unconsciously. If you’re not good at the numbers, hire a strong numbers person and have them give you the financial data you need in a way you can understand and take needed action. If they don’t do this, replace ‘em!

Pay yourself first, and well. If the cash is just not there, tune your business model until it is. Or is this just a hobby for you?

Listen to the market. Let it tell you what to sell, and what to ruthlessly pare back. Let your customers tell you what they want to buy from you, then give it to them.

Learn to sell by being who you are. Let your passion show through. Be there with your prospects and customers. Looked at this way, selling is not a fearful activity.

Don’t be the Lone Ranger. Get past your “only I can do this job” mindset. Bring in top quality people. The better people these owners had on their team, the bigger and more profitable they became, and the easier their job was. And the longer their vacations!

Let go those who don’t measure up. Don’t be held back by the limitations of your people—whether employees, subcontractors, or professional advisors such as accountants.

Stop being a control freak.  When you have good people, trust them to do the job you’ve hired them for. Trust but verify. Watch over things, but don’t jump in and do them yourself.

Get the secret knowledge out of your head. Learn to turn everything into systems, checklists, procedures manuals—even the things that you’re sure only you can do correctly—so that others can do them.

Set a plan, even when the uncertainties are daunting. Stick with it, review it regularly, and revise it as needed. A plan should be just a page or two, and should be dog-eared, coffee stained, and covered with notes.

Save money as you go along. Build up a cushion for tough times and a fund for expansion. Those that did this all along stayed in business throughout this tough downturn.

Take care of yourself. If you burn yourself out, you can’t provide the services you are passionate about. The notion of the 24-7 always-on entrepreneur is a dangerous myth.

Build your business around your life, not your life around your business. You’re in business to get to do what you want. Otherwise you might as well have a j-o-b.

Know when to let go and get out–whether you sell, pass it on, or just lock the door–and head on to the next thing.

You don’t have to be a rocket scientist to master these lessons. But having some help makes it easier.

This is where I come in. I’ve helped these folks grow to the size they want, put a lot more money in their pocket, take long vacations, then come back and find things ran well in their absence.  So give me a call.

 

June 4, 2012

The Inner Game of Business Growth

Why do some businesses grow rapidly while others struggle for growth and profitability? The difference often lies within the noggin of the owner. You are the biggest asset of your business, and more than likely the biggest bottleneck as well.

How about you? Is the way you run your business a barrier to your growth, profitability, and ease of operation?

Self-defeating management habits, attitudes and beliefs pervade the “crazy makers” I hear from business owners all the time. If you look at yourself, you may notice contradictory attitudes like these:

On the one hand . . . On the other hand . . .

• I can’t get all my work done. . . . I’m not hiring another employee.

• I must learn how to manage my time better. . . . I can’t find the time to make the needed changes in how I use my time.

• We’ve got to stay on budget. . . . I can’t resist making last minute design changes.

Pulled by conflicting attitudes

• We’ve got to watch costs. . . . I can’t be bothered to review the financials.

• Low margins are killing us. . . . I can’t bring myself to raise prices.

• I’ve got to take more time away from the business. . . . I can’t leave my managers alone. I can’t totally trust them.

• I need more skilled employees. . . . I’m afraid I’ll just train my own competition. I’m afraid I won’t have enough work to keep them busy.

• I need more sales. . . . Marketing scares me. I wish customers would just come.

• I get so tangled up in day-to-day operations that I lose sight of my vision. . . . I doubt the value of having a plan.

• I want to ease up and work fewer hours. . . . I can’t change my belief that hard work is necessary.

If you are nodding your head, “Yep, that’s me!” for any of these, you’re not alone. Crazy makers like these bog down many entrepreneurs.

This is the theme of my new ebook, “The Inner Game of Growth,” which shows you how to resolve these crazy makers.

I also offer you a freebie phone session on how to tackle contradictory attitudes like this using two simple tools. Just call me, 415-491-1896.

May 29, 2012

Is Entrepreneurship for Everyone?

Updated “new and improved” version of this post is here.

Discussion started by Rieva Lesonsky on LinkedIn “Small Biz Nation” group. Here’s my response

I advise small business owners, from solopreneurs to 50 or more employees. Let me mention a few of them:

  • Two art majors started making hand-printed greeting cards for friends. Now they own a print shop with 10 employees. They’ve printed my books.
  • A woman was making pear condiments in her kitchen. Now she sells pallets of her specialty foods to Costco from her warehouse. I have a photo of her driving her forklift.
  • A woman in IT had gluten intolerance, started baking things for herself. She now has a bakery, several retail outlets including in the San Francisco Ferry Building, sells online, and has 30+ employees. She still doesn’t understand her P&L.
  • A Japanese immigrant worked as a busser in a restaurant, and saved his money. The restaurant went bust, he bought it for $1. Twenty years later, he has one of the best restaurants in the Bay Area, and has had a Michelin star.
  • A Hispanic guy got hurt on his construction job, and went on disability. While he was waiting for some job retraining, he started doing gardening for neighbors. He was chastised by the state for accepting money while on state aid. He now has three trucks and two gardening crews working for him.
  • A woman took over her husband’s bookstore when he died of a heart attack. She doesn’t really enjoy the business, but she’s trained somebody else to run it for her, and she has actually hired two more people.
  • A banker took his early-retirement buyout and started a yoga studio, and he just loves doing that.
  • A woman got fired from her sewing job, took a couple of favorite customers and did sewing for them. She now has a sewing workroom with ten employees, and recently bought out her former boss.
  • When my wife, the least entrepreneurial person I know, left her job because her boss was a total ******, she scanned the want ads for a new job for about six months, until she had so many HR consulting clients she had no time for that. Ten years later she keeps her schedule full without any marketing, just by referrals.

None of these people would have scored high on anybody’s entrepreneur test beforehand. I think it’s so dangerous making assumptions about who can or cannot be entrepreneurial. It may be true that not everyone is cut out to be an entrepreneur, but I challenge you to point ’em out ahead of time. I have worked with so many “accidental entrepreneurs” like these folks. “One day I just noticed that I was in business. It was so hard to make a go of it. I had no idea what I was doing. I didn’t know how to run a business, how to hire or manage an employee, how to watch the finances.”

The guy in the article who says entrepreneurship can’t solve the unemployment problem is oblivious to the fact that every one of these people I mentioned created 5 or 10 or 50 other jobs. And that some of those employees will in turn go out on their own—either voluntarily to pursue their passion or kicking and screaming. And that each of these little businesses help support other businesses around them.

My job is to teach these people enough about running a business so that it doesn’t drive them crazy.

Regarding that stat that most small businesses go belly up due to lack of money, I think it’s a myth, and I called this a myth in another post.

 

April 30, 2012

How to Create Jobs

Filed under: Employees and Human Resources,Entrepreneurship — Tags: , — Mike Van Horn @ 11:21 am

Start your own business!

(My response to a question on EIUhow to tackle unemployment–so widespread among young people in many parts of the world.

Perhaps it’s my American bias, but I think that encouraging entrepreneurship is a big part of the answer. The worst policy is to create government jobs or government-funded jobs.

Unleash and nurture the desire of people to launch and grow profit-making and wealth-creating ventures. Every entrepreneur creates a handful of jobs–at the very least, for him- or herself.

It’s easy to start a business, if your government will let you, and if you are willing to risk failure. The government’s role should be to provide infrastructure for ventures of all sizes to get started and grow, so that more succeed, and those that fail can quickly try again.

I advise small business owners. Many started as “corporate castoffs” who were forced to strike out on their own. Many of these are now employers in their own right. And even the solopreneurs are glad they took the leap, and would never want to go back.

Look around you for the things that need to be provided in the marketplace, and find a way to sell it for more than it costs you.

February 20, 2012

What Does Sustainability Mean for Business?

Filed under: Entrepreneurship,Profit — Tags: , , — Mike Van Horn @ 11:19 pm

Question from James McErlean on LinkedIn

My response: Great question! Sustainability means using a resource so that it lasts and renews, doesn’t get used up, and doesn’t have a negative impact on its environment.

For a business, this would mean that it is self-sustaining and self-renewing.

It has to make a profit.

It has to provide support for its owners and employees, and contribute to their long-term well-being.

It must generate a surplus to carry it through tough times and to provide a fund for growth.

It must provide a benefit to its community of customers; otherwise it cannot operate profitably.

It must innovate (i.e., “evolve”) in order to stay competitive and keep attracting its customers.

It must be a vehicle for the creative energies of its owners and other key people, so that it will retain their interest.

A business—especially a small business—is a reflection of the skills and passions of the entrepreneur. It is his/her vehicle to provide value to the community of customers. The more it thrives, the more people are benefitted—customers and employees and other stakeholders.

In this way, a successful business does more than just sustain itself and the resources it draws upon. It becomes an increasing source of wealth. A community of such businesses builds a strong multiplier effect throughout the community and economy.

 

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